Purpose of Position
The secretary is responsible for recording actions taken by the board. Record all motions and resolutions presented before the assembly at the Board of Directors' meetings and record any voting for officers or by-law changes at the General Membership meetings. Keep and be custodian of the records of the Association.
SPECIFIC DUTIES:
Monthly
- Take minutes at the Board meeting.
- Advise directors to e-mail any reports to the Secretary prior to or immediately following monthly Board meetings.
- Take minutes at the General meeting only if voting for officers or by-law changes are scheduled.
- Distribute by e-mail a copy of the minutes, reports, and attachments on a timely basis, to each Director and any other CWA member who makes a request to the Secretary. A copy of the minutes and reports and attachments shall be kept in a binder entitled Board Minutes.
End of the year (November)
- Summarize all policy decisions for the policy notebook. Provide summary to the Board members in November and ask for a review and approval at the December meeting. The summary is to be filed with the minutes.